Once Community Services has received plans from local service providers, it should make any necessary adjustments in its state plan to accurately reflect average costs per home for weatherization assistance and the estimated number of homes to be weatherized under the program.
In November 2011, the Department of Community Services and Development (CSD) conducted an evaluation of sub-grantee performance, resulting in the identification of Department of Energy (DOE) American Recovery and Reinvestment Act (ARRA) contract funds at-risk of not being spent. To ensure against these funds going unexpended and reverting to DOE, CSD completed a number of reallocation efforts – i.e., where at-risk funds are transferred to stronger performing agencies with the capacity to take on additional funds. CSD finalized the allocation plan and on February 10, 2012, held a public hearing amending the DOE ARRA State Plan to reflect the reallocation of DOE ARRA funds. On March 26, 2012, DOE approved the amended DOE ARRA State Plan (see attached notice of approval from the DOE Performance and Accountability for Grants in Energy (PAGE) website).
To ensure it receives the remaining 50 percent of its $186 million award for the Weatherization program, Community Services
should seek federal approval to amend its plan for implementing the Weatherization program and seek an extension from Energy for fulfilling the progress milestones. In addition, it should promptly develop and implement the necessary standards for performing weatherization activities under the program and develop a plan for monitoring subrecipients.
To comply with federal cash management rules that govern the use of Weatherization program funds, Community Services should ensure it has the authority to provide advances as outlined in its current policy and segregate the duties of preparing claim schedules requesting payments from the duties of accessing Weatherization program funds.
To strengthen its abilities to monitor Recovery Act Block Grant subrecipients, Community Services should finalize the monitoring guide that focuses on the specific requirements of the Recovery Act.
To strengthen its abilities to monitor Recovery Act Block Grant subrecipients, Community Services should create a timeline and develop a risk?based monitoring plan to ensure that subrecipients of block grant funds authorized by the Recovery Act are monitored in time to allow them to correct any findings and implement recommendations prior to the September 30, 2010, deadline for providing block grant services.
To strengthen its abilities to monitor Recovery Act Block Grant subrecipients, Community Services should follow its procedures to track the results of monitoring subrecipients that will allow management to ensure findings of program noncompliance are promptly followed up by program staff and corrected by subrecipients.
To comply with federal cash management regulations that govern Recovery Act Block Grant funds, Community Services should define the financial hardship under which it will provide cash advances to subrecipients. In addition, Community Services should implement procedures to ensure that it accurately draws federal program funds from the correct grant.
Agency responses received after June 2013 are posted verbatim.