To ensure that it has adequate controls to protect confidential information, the board should consistently use state-based e-mail accounts when conducting board business and, to the extent possible, import prior non-state e-mail into the state accounts.
As of November 2009, board members and staff are using state e-mail accounts. Specifically, after joining the Business, Transportation and Housing Agency, the board started a step-by-step technical infrastructure change. In that process, the board obtained state-based e-mail accounts for all board members and staff. (See 2011-406, p. 98)
Agency responses received after June 2013 are posted verbatim.