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California State Auditor Report Number : 2015-032

California’s Postsecondary Educational Institutions
More Guidance Is Needed to Increase Compliance With Federal Crime Reporting Requirements

Figure 1

Figure 1 is a flowchart that describes the general process that postsecondary institutions use to compile and report crime statistics under the Clery Act. Institutions appoint an individual or individuals to compile and report crime statistics; we refer to these individuals as the Clery Act coordinator. The Clery Act coordinator requests crime statistics from the institution’s security authorities, such as campus police or individuals identified in their annual security reports, including college deans and athletic coaches, and local law enforcement agencies, such as local police and sheriff departments. The campus security authorities provide the crime statistics information to the institution’s Clery Act coordinator. The coordinator prepares the crime statistics for submission to the U.S. Department of Education (U.S. DOE) and inclusion in the annual security report. The coordinator then submits the crime statistics to U.S. DOE. The institution then publishes the statistics in its annual security report.

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Figure 2

Figure 2, a diagram indicating public property for which institutions must report Clery Act crimes as occurring on public property. Institutions are required to report crimes that occur on public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus or immediately adjacent to and accessible from the campus. The figure identifies public property with blue shading around a hypothetical central campus area. The dark blue shading indicates that the institution must report crimes that occur on the sidewalks surrounding the campus on both sides of the street as public property. The light blue shading indicates that the institution must report crimes that occur in the streets immediately surrounding the campus as public property.

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