Report I2017-1 Recommendation 17 Responses

Report I2017-1: Investigations of Improper Activities by State Agencies and Employees: Misuse of Resources, Inaccurate Attendance Records, Disclosure of Confidential Information, and Improper Payments (Release Date: March 2017)

Case Number I2016-0015

Recommendation #17 To: Corrections and Rehabilitation, Department of

CDCR should enforce its current procedure to retain Institutional Worker Supervision Pay (IWSP) documentation.

Agency Response From November 2017

Correctional Health Care reported that it has provided all of its field analysts with training on the retention of the IWSP documentation for initial IWSP approval. However, Correctional Health Care deferred to CDCR regarding the retention of the actual payroll documentation that is required monthly. In addition, Correctional Health Care stated that it provided informal direction and training to its human resources field staff in April 2017 to remind them of the IWSP retention requirements. Finally, Correctional Health Care stated that it would provide formal training once its policy is distributed.

CDCR reported that once its IWSP procedures are updated, its Office of Personnel Services anticipates completing training for CDCR personnel offices department-wide by February 28, 2018.

California State Auditor's Assessment of Status: Partially Implemented

Agency Response From April 2017

CDCR reported that on March 1, 2017, CIW completed a meeting and training to inform personnel staff of its IWSP record retention requirements. We expressed our concern to CDCR that it is solely applying this recommendation at the institutional level rather than department-wide as we intended.

California State Auditor's Assessment of Status: Partially Implemented

All Recommendations in I2017-1