Report 2018-131 Recommendation 7 Responses
Report 2018-131: Alum Rock Union Elementary School District: The District and Its Board Must Improve Governance and Operations to Effectively Serve the Community (Release Date: May 2019)
Recommendation #7 To: Alum Rock Union Elementary School District
By November 2019, the district should work with the county office to ensure that its new financial system includes unique identifiers for contract payment authorization documents.
Annual Follow-Up Agency Response From November 2020
The district did not formally respond to this recommendation to address our annual follow-up inquiry. Instead, it provided an email from the district's director of fiscal services to district staff in October 2019 informing them that the district's new system was available to accept fiscal year 2019-20 requisitions.
- Completion Date: October 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
The information provided by the district did not address our recommendation that its new financial system include unique identifiers for contract payment authorization documents.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
1-Year Agency Response
On January 31, 2020, the District completed its transition to the Santa Clara County Office of Education (SCCOE) Financial and Payroll System.
- Completion Date: January 2020
- Response Date: May 2020
California State Auditor's Assessment of 1-Year Status: Pending
The district's response does not address our recommendation that its new system include unique identifiers for contract payment authorization documents.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
6-Month Agency Response
The district is in the final steps of the process of transferring to the Santa Clara County Office of Education financial system. This will be fully implemented by January 2020. We will send evidence of the staff participating in this process.
- Estimated Completion Date: January 2020
- Response Date: November 2019
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
District staff is currently working with Santa Clara County Office of Education to ensure that its new financial system includes unique identifiers for contract payment authorization documents.
- Estimated Completion Date: Nov 2019
- Response Date: August 2019
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2018-131
Agency responses received are posted verbatim.