Report 2017-112 Recommendation 14 Responses

Report 2017-112: Homelessness in California: State Government and the Los Angeles Homeless Services Authority Need to Strengthen Their Efforts to Address Homelessness (Release Date: April 2018)

Recommendation #14 To: Los Angeles Homeless Services Authority

To expand the number of service providers through targeted technical assistance, the Authority should track service areas in its database management system or by another mechanism to identify accurately the results of its application evaluation process, amounts awarded, amounts funded, and amounts disbursed by service area by July 2018.

1-Year Agency Response

LAHSA has fully implemented this recommendation. There are three systems that will track the data in this recommendation. MyOrg identifies the results of its application evaluation process, amounts awarded. Contract Logix identifies amounts funded. The MIP system identifies amounts disbursed by service planning area (SPA). The IT Unit has finalized the MyOrg enhancements that track awards from RFPs. The RFP pages in Contract Logix are finalized and data is being inputted. After enhancements were made, allocations can now be tracked by SPA in MIP.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

As of June 2018, Contract Logix tracks amounts awarded and funded by SPA for every contract. The Contract Logix system enables reporting on a SPA by SPA basis for RFP awards and funded Contracts. The MyOrg enhancements that the LAHSA Procurement and IT departments are working on will also allow LAHSA to identify accurately the results of its application evaluation process, including reporting functionality for proposals that are recommended for an award and those that are not. As of October 2018, LAHSA's IT department has developed the MyOrg enhancements and the Procurement Unit is testing the MyOrg enhancements for tracking the RFP application evaluation process and reporting functionalities.

LAHSA tracks funding allocations by SPA, which are linked to the contract numbers using the funding matrix worksheet. As of August 2018, LAHSA's has created a new segment specific to SPAs in Abila's MIP (fund accounting software). The new SPA segment on MIP will help LAHSA staff enter transactions and run reports by SPA. While the build-out phase of this function is complete, the data entry phase is currently underway and will be fully implemented by December 31, 2018.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

Effective July 1, 2018, LAHSA's Financial Software (Abila MIP) will be able to track expenditures by SPA, which are linked to the contract numbers. As of June 2018, Contract Logix tracks amounts awarded and funded by SPA for every contract.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2017-112

Agency responses received are posted verbatim.